Spring Board Meeting Report:
The Oregon Dressage Society (ODS) Board of Directors (BOD) meets face-to-face 4 times per year. The 12 ODS Board Members serve on a volunteer basis and their meals and travel for meetings are not reimbursed. On May 17th, the ODS BOD held a productive 4.5 hour meeting at the Holiday Inn in Springfield, OR. Although any member is welcome to attend ODS Board Meetings, we had only board members attend.
While I am responsible for the day-to-day operations of this organization, the ODS Board of Directors is responsible for the overall vision and governance of our organization. Our organization is structured with the ODS BOD 16 active chapters plus numerous standing and ad-hoc committees, and our High School Dressage Teams.
I would like to express my gratitude for the commitments our leaders have made to serving our organization, not only by serving on the state board, but also on the chapter, committee and team levels. ODS could not boast our list of accomplishments and strength without strong volunteer support and leadership. ODS is regarded as one of the top dressage organizations in the nation and we are still the third largest; smaller GMOs across the country look to us for details on how to structure programs and run operations.
As you know, the ODS Officer Position of Secretary and State Volunteer Position of Assistant Treasurer have been vacant. In May, Rose Newman appointed members to each of those positions. Please welcome Biagina Lazaroni of Eugene to the position of Secretary and Jorine Rietman of Tigard to the position of Assistant Treasurer.
It is now time to nominate ODS members for the next year’s board vacancies: Director at Large (serve 3 year terms) and Regional Representatives (North-2, East, Central, South- 1 each). I strongly encourage YOU to consider becoming a part of our leadership team. In order for our organization to be successful, to meet the educational needs of our membership and to be able to continue to offer competitions and recognition programs, we must have members willing to gift their time, expertise and energy. If you cannot commit to a leadership position, ODS is also in need of members and supporters to help with smaller projects, graphic design, communications and outreach as well.
Speaker of projects and programs, I am thrilled to report that there is some amazing and exciting planning occurring right now, and that our members and leaders are not only sharing ideas, but the same people are also stepping forward to get future educational programs underway.
- Sometime this fall, the 2015 tests are due to be released. Watch for details about an “Introduction to the New Tests” clinic being organized by the ODS Adult Programs Committee.
- Lisa Koch has agreed to be our official organizer for an upcoming USDF Instructor/Trainer series, which has been requested by members for several years now as they offer unbelievable auditor value for non-instructors as well as instructors.
- During the meeting, status reports were given on ODS Membership, Budget/Finance, Publications and Fall Festival. All of these reports, including charts and financial figures, will be included in the minutes published on the website or available upon request from the Office.
- The Awards Committee’s proposal of adding a sponsored League Show Award was accepted by the ODS BOD. In addition to the LSHPA ribbons already planned, a sponsor has stepped up with an offer to sponsor recognition plates (similar to the ODS Rider Awards) for next year’s League High Point and Reserve High Point. See the website’s awards page for details on this new program which was announced earlier this year in lieu of a League Championship Show.
- Per the ODS policies, Christopher Main, the ODS Treasurer on behalf of the Finance Committee, presented his recommendation in regards to the 2015 Dues rates. Because there have been no identified major increases in costs and USDF has not asked for an increase in GMO dues, he recommended that our dues for 2015 will remain the same as it has been since 2011, which is $75/adults ($65/each additional adult in household), $55/youth ($45/each additional youth in household), $125/patron and $200/business. The fact that ODS will enter a 5th membership year with no dues increase should tell you that our leaders have been working very hard to run programs economically and are keeping our administrative costs low.
Looking ahead over the next several months –there will be a lot going on:
- Youth Camp: Do you own a restaurant? Or do you work for a food industry company? The Region 6 Dressage Overnight Camp held at DevonWood August 5-8 relies upon our members and supporters to keep costs low through contributions, including healthy snacks and meals. This camp is also a very rewarding volunteer opportunity. We rely upon qualified adult volunteers to provide campers with assistance in the stabling area and to keep the camp running as safely and smoothly as possible –www.dressagecamp.com for details.
- JR/YR Team Show: The same day that this camp wraps up, kids participating in this show will move their horses into DevonWood. Although nearly 100% of the volunteers at this show are the youth exhibitors, adults are still wanted to drive golf carts (must have a driver’s license) and the show relies upon adults who are experienced scribes as well. Please connect with Gaye McCabe if you can lend your time.
- Special Awards Deadline: August 1st is the deadline for several of the ODS Special Awards categories; others have an October 1st deadline. There are over 1000 ODS members, and typically the Special Awards Committee receives only a handful of nominations for each category. Isn’t your instructor the best? Didn’t you benefit from the volunteer service of someone recently at an educational event or horse show? Do you know the person whose sportsmanship shined at the recent show? These people all deserve your nomination. Some nominations are elaborate while others are a simple paragraph. No matter how much time you have in your day (or don’t) – we encourage all of our members to just take one moment to recognize the efforts of someone special. Don’t know anything about the criteria or categories of the ODS Special Awards? Look at your ODS Roster – Awards Section – or the ODS Website – click “Awards” and then “Special Awards.”
- 34th Annual ODS Championship Show: is right around the corner (Sept 5-7) and our committee rents DevonWood for that event as well. Entries open July 14. If you weren’t able to qualify, you can still opt to ride in open classes, as they are now offered all 3 days of competition. Besides riding, there are other ways to support this show in other ways. This show is traditionally the largest annual fundraiser held by ODS due to the support and contributions of our sponsors. Wilco has sponsored this show since 2001 by providing first bedding. This show also requires the work of 100s of volunteers to pull it off, starting when the donated bedding is delivered on Monday until the day after the show -www.odschampionshipshow.com for details.
- ODS Membership Renewal: The ODS BOD voted in February to revise the grace period policy for ODS Memberships. In 2015, ODS memberships must be received on time (which means before or on 11/1/2014) in order to be on the ODS Publications Lists. For memberships received after 11/1/2014, any member wishing to receive the ODS Omnibus, Testbooklet and/or Roster will have to pay the $30 publications fee. This change has been made in an effort to continue keeping the administrative costs low; spreading membership renewal out over months takes more office staff time than doing all memberships and publications mailing lists in one batch. We are asking that our members please help us to keep your costs low by renewing on time!
- 2015 Show Approval and Omnibus Deadlines: The 2015 Show Approval and Omnibus deadlines will be 10/1. Any show that is planned for 2015 should have their applications turned in by that time. If you had a show in 2014, you should have already received your forms via e-mail; if you have a new show, or if you would like to add your show to the ODS Omnibus, please contact the Office for the correct forms and to have any questions answered.
- ODS Fall Festival – Fantastic Education plus our 44th Anniversary and Awards Celebration: Coming up in November is the ODS Fall Festival – and our symposium called “Dressage is for Every Horse.” Debbie McDonald and Janet Foy will teach and OSU veterinarian Erica McKenzie is back by popular demand to speak during lunch on Sunday. Keep getting your volunteer log sheets turned in because in addition to the selected riders, one lucky volunteer will win the volunteer lottery to ride for free. ODS also needs contributions to the auction! Saturday evening (11/1) ODS will host our Special Awards and 44th Anniversary Celebration at the DWEC Clubhouse. Both Janet and Debbie will be on hand to meet you and to autograph their books. Room capacity is 234, thus pre-registration is very important. This reception is FREE for ODS MEMBERS who PRE-REGISTER; non-members or members showing up at the event will be charged $10. Light appetizers and beverages will be served compliments of several of the ODS Chapters.
Keep watching the ODS Facebook, Twitter, News Webpage and your e-mail for details on all of these upcoming events.
Until next month,
Corinne Tindal Stonier, ODS Executive Director
ODS Office Summer Vacation Closure:
The ODS office will be COMPLETELY CLOSED from July 26-Aug 5. Any urgent matters during the closure will be handled by ODS Officers– their contact information is on the first page of the ODS notes here in Flying Changes and can be found on the ODS Website – click “Contact.” Memberships, show approvals, etc., received during the time period the office is closed will be backdated to the postmark/fax stamped date.
State of Jefferson Chapter – ODS:
SJODS is in the process of planning a clinic with Donna Longacre for August. While the clinic will be open to adults, its focus is youth. The club is also continuing the Jutta Schott Clinic series and will host the next clinic in August as well. Dressage in the State of Jefferson, a recognized show, will be held in mid-October. For more details, please contact the ODS website.