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ODS COMMITTEES AND CHAPTERS ONLY -- Insure your Show, Clinic or Event:
There is sometimes confusion about the concept of ODS sponsored events. ODS Chapters, Committees and the State Organization can sponsor activities. Shows approved by ODS but sponsored by organizations other than ODS or an ODS chapter can NOT be covered by this insurance.
Follow these links for important information about ODS Insurance; how to apply, details and rules.
Important Notes:
- Members only clinics must be restricted to MEMBERS only, including the clinician and all auditors/people attending (videographer, etc); if anyone is not a member, then the clinic is subject to the public day fee (currently $43) PLUS the clinician must provide ODS with proof of their insurance.
- Open clinics clinics not restricted to members only pay to the public day fee (currently $43). Additionally, the clinician must provide clinic organizer with proof of their insurance.
- Facility additional insured: there is an annual cost of $25.00 per non-member facility. Please use the legal property owner's name on the insurance form vs. just a farm name.
- Vendors participating in ODS Chapter, Committee, Team or ODS GMO Sponsored Shows: ODS requires that all independent contractors (including concessionaires on the show grounds) furnish the show/clinic/event management with a Certificate of Insurance as evidence that Public Liability Insurance (minimum $1mil), Auto and Worker’s Compensation Insurance is in force during the show. In most cases, show management will want to be named as Additional Insured on their policy (i.e. naming Oregon Dressage Society, Inc., its Directors, Officers and Agents as additional insured).
- Shows approved by ODS but sponsored by organizations other than ODS or an ODS Chapter must provide ODS with proof of their insurance, naming Oregon Dressage Society, Inc, its Directors, Officers and Agents as Additional Insured.
- The ODS Liability Policy includes a Products Coverage (listed on p.5) because it is anticipated that there may be some incidental sales of food by clubs, i.e. hotdogs, bake sales, etc. We ask that management check with local authorities in regards to food handling regulations and permit requirements.
 The ODS Insurance Plan does not include motor vehicle coverage at all. This includes, but is not limited to the use of Golf Carts, ATVs, scooters, etc. If your chapter or committee rents golf carts for your show, please purchase the optional coverage if available. There is no certificate available to owners if your club or chapter borrows a golf cart from a member or friend.- EMTs are not included as a part of the show committee; as a result, your EMT must furnish the show management with proof of professional liability coverage, naming ODS as additional insured.
List of vendors with insurance on file at the ODS Office:
Updated 11/03/2011 - if you are using a vendor that is not on this list then your show / clinic management is responsible for collecting a photocopy of the vendor's liability insurance per the rules posted above.
- Anja Swenson DBA Saddle Fitting - Documents - Expires 11/07/2011
- Becca Wicks DBA Cheval Video - Documents - Expires 03/10/2012
- Cathy Rivers DBA Big Horse Dreams - Documents - Expires 11/13/20112
- Curbside Grill Express - Documents
- Fancy Horse Videos (Francy Haupt) - Documents - Expires 04/30/2012
- Mary Cornelius - Documents - Expires 03/29/2012
- Mo Moes - Documents - Expires 03/01/2012
- Sherry Sylvester Dahl & Don Sylvester - Documents - Expires 09/10/2012
- The Red Mare - Documents
- Expires (03/01/2012)
- Tory Kelly - Documents - Expires 03/30/2012
- Triple Crown / Natalie McGowan - Documents - Expires 04/01/2012
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FORMS:
Insurance Application Form:
- Click here for SHOW or CLINIC insurance application in Adobe Acrobat Format
Please call the ODS Office if you have any questions on filling out this form after you review the Insurance Policy Packet and Chapter from the Officers Handbook (links on the left).
Other Insurance Forms:
Release Forms for Insurance Purposes:
All participants must sign a release at ODS events. If you use a release other than those listed on the show entry forms, or the general release below, please submit a copy of it to the ODS Office for our record keeping. The office does not need copies of signed relase forms at this time, clinic/show management must retain records per rules governing events.
All volunteers should sign a release at ODS events and the show/clinic management should have a copy of their emergency contact information. If you use a release other than those listed on the show entry forms, or the general release below, please submit a copy of it to the ODS Office for our record keeping. The office does not need copies of signed relase forms at this time, clinic/show management must retain records as stated above.
Other Resources:
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