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Show, Clinic and Event Management Page:
Last updated 12-18-2008
| Advertise your Show, Clinic or Event:
On the ODS Website - upon ODS show approval and/or processing of the insurance form, your event will automatically be added to our calendar. In the case of events hosted by ODS members or affiliate organizations we request that the instructions at the top of that page be followed.
In Flying Changes Magazine - visit their website for instructions.
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| Apply for ODS Show Approval:
Click here for ODS show approval application in Adobe PDF Format
Click here for ODS show approval application in MS Word Format
Requirements:
- Proof of insurance (ODS named as Additional Insured if not hosted by ODS / an ODS Chapter)
- Prize list on file with ODS Office
- ODS Show Report form along with correct payment due two weeks after show
- For ODS League Shows, properly formatted results
- Late Fee - $35.00 and notification through Flying Changes Magazine.***Late fees from previous year must be paid before inclusion in current omnibus or granting of show approval.
- Disqualification of show will occur if show results and fees have not been submitted by the first of the month after Flying Changes is issued.
- Any show disqualified will not be able to receive recognition for the next show year.
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ODS Awards Fee Updates:
 Click here for revised ODS Show Report of Fees Form - PDF File
This form is to accompany payment and results.
ODS Awards Fee Structure was changed as of 11/01/08 to be $1/per ride down the centerline or DSHB go for ODS approved show, regardless of ODS Membership.
- Exception: shows hosted by organizations other than ODS Chapters outside of the state of Oregon or Clark County, WA, the $1/per ride down the centerline or DSHB go applies only to ODS Members - show secretaries MUST cross reference the most current ODS membership list posted on the ODS website and be sure to charge this fee to all ODS members.
- Exception: for breed restricted shows (Arabian, Morgan, etc), the $1/per ride down the centerline or DSHB go applies only to ODS Members - show secretaries MUST cross reference the most current ODS membership list posted on the ODS website and be sure to charge this fee to all ODS members.
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Region 6 Fee Information
Please send your Region 6 fees to the Region 6 Treasurer Gaye McCabe, NOT to the ODS Office. Contact Gaye at her e-mail j-g.mccabe@juno.com. Thank you. |
| Results Information:
New Results Reporting as of shows held 11-01-2008
ODS approved USDF/USEF licensed shows DO NOT have to submit results any more. USDF will send the show data to ODS at the end of the show season.
ODS approved Leagues Shows MUST submit results to Gene Hall, the volunteer in charge of ODS League Show tabulations and cc the ODS Office. Please make sure that you are providing your results in a proper forma! If you have any questions about the format, please view the documents below or contact Gene directly.
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Reminder Regarding Financial Reporting for ODS Activities
If an ODS chapter pays a fee to an individual or partnership for services rendered or rent paid, that individual must complete and sign a W-9. The easiest way to accomplish this is to send the W-9 out with the contract and have both signed at the same time. The organizer must then submit this completed, signed, W-9 form with the amount paid for services to the Assistant ODS Treasurer by Jan 1st. If the individual refuses to sign the W-9, the organizer must contact the ODS CPA or the Assistant ODS Treasurer before paying any fees for services.
Additional Resources:
E-mail the ODS Office Manager if your event is not appearing on our calendar, and you have already applied for approval / insurance.
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