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Show, Clinic and Event Management Page:
Last updated 4-23-2008
ODS Awards Fee Updates:
Click here for revised ODS Show Report of Fees Form - PDF File
This form is to accompany payment and results.
ODS Awards Fee Structure was changed as of 11/01/07 to be $1/per ride down the centerline or DSHB go for ODS approved show, regardless of ODS Membership. |
2009 ODS Omnibus Deadline
The 2009 ODS Omnibus Deadline will be July 1, 2008. Details about show listing and advertising will be mailed to 2008 Omnibus Show Management and Advertisers after the April 2008 ODS Board Meeting. |
Region 6 Fee Information
Please send your Region 6 fees to the Region 6 Treasurer Gaye McCabe, NOT to the ODS Office. Thank you. |
Apply for ODS Show Approval:
Upon ODS show approval, your event will automatically be added to our calendar.
Click here for ODS show approval application in Adobe PDF Format
Click here for ODS show approval application in MS Word Format
ODS Show Standards - under revision - coming soon!
On All ODS Approved Shows -- Proof of insurance (ODS named as Additional Insured if not hosted by ODS / an ODS Chapter), Results (see bottom of page for details on results), Rider Award Fee ($1.00 per ride - this applies to ALL participants at your show, not just ODS Members) & Non-member fees (if applicable)
Due: Show report of fees due two weeks after show (must be submitted to ODS office along with correct payment) and for ODS League Shows, Results (must be submitted in proper format - see bottom of this page).
 ODS Show Report of Fees Form - PDF File
Late Fee - $35.00 and notification through Flying Changes Magazine.
Disqualification of show will occur if show results and fees have not been submitted by the first of the month after Flying Changes is issued.
Any show disqualified will not be able to receive recognition for the next show year.
***Late fees from previous year must be paid before inclusion in current omnibus or granting of show approval.
Reminder Regarding Financial Reporting for ODS Activities
If an ODS chapter pays a fee to an individual or partnership for services rendered or rent paid, that individual must complete and sign a W-9. The easiest way to accomplish this is to send the W-9 out with the contract and have both signed at the same time. The organizer must then submit this completed, signed, W-9 form with the amount paid for services to the Assistant ODS Treasurer by Jan 1st. If the individual refuses to sign the W-9, the organizer must contact the ODS CPA or the Assistant ODS Treasurer before paying any fees for services.
Additional Resources:
E-mail the ODS Office Manager if your event is not appearing on our calendar, and you have already applied for approval / insurance.
Results Information:
Show secretaries - please make sure that you are providing the ODS Office with your results in a proper format so that we can import all results into one database without having to recruit volunteers to do data entry for your shows!
Click here to view a PDF file of the most current ODS E-Filing Instructions.
Click here to download an .xls (Microsoft Excel) formatted Spreadsheet that shows you the ideal way to submit electronic results.
Click here to review some remarks and a web link found to help show secretaries / data entry volunteers with parsing data cells using Excel, which may be helpful for those shows trying to E-file, however using show secretary software that does not provide separate fields where required for the ODS Database.
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